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Global Work Glossary

What is involved in HR document management?

HR document management refers to the systematic storage, organization, and handling of various employee documents, including employee files, performance evaluations, and benefit records. It is crucial for maintaining regulatory compliance and ensuring efficient access to vital employee information.

Key HR Documents

Several essential HR documents are integral to any business, regardless of its size. These include: Employee Handbooks: Documents outlining company policies and procedures. Employee Contracts: Legally binding agreements detailing terms of employment. Performance Reviews: Summaries of an employee's work competencies. Leave Files: Records of paid time off requests and approvals. Recruiting Files: Information related to job interviews and hiring processes. Payroll Records: Attendance logs, timesheets, and tax forms. Benefit Files: Details about benefits plans and enrollment documents. Training Materials: Resources for employee training programs. Security and Accident Reports: Documentation of incidents and medical information.

HR Document Management System (HRDMS)

A human resources document management system (HRDMS) is software designed to store, manage, and track employee documents efficiently. It offers features such as document storage, electronic signatures, and workflow automation.

Benefits of an HRDMS

Time Savings: Centralized storage streamlines document retrieval and enhances HR efficiency. Cost Savings: Reduces expenses associated with lost documents and manual searching. Enhanced Security: Ensures secure digital storage and access control, improving data protection.

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