Rivermate | Product owner - Andrew Simon

Global Work Glossary

What happens during a stand-up meeting?

A stand-up meeting, also known as a daily scrum meeting in agile software development, is a brief gathering where team members share status updates on their work. Originally conducted with participants standing to encourage brevity, modern stand-ups focus on efficiency and information sharing. Here's an overview of stand-up meetings, including their purpose, duration, differences from traditional meetings, and best practices for conducting them effectively:

Purpose of Stand-Up Meetings:

  • Stand-up meetings provide a fast and efficient way for team members to stay informed about each other's work.
  • Particularly beneficial for agile teams or those with limited visibility into colleagues' tasks.
  • Facilitates coordination, collaboration, and problem-solving among team members.

Duration of Stand-Up Meetings:

  • Typically last no longer than 15 minutes to ensure brevity and focus.
  • Focus solely on status sharing, omitting other tasks like company announcements.
  • Held at the same time on scheduled workdays, accommodating team availability and communication preferences.

Differences from Traditional Meetings:

  • Stand-up meetings are a subset of meetings, characterized by their brevity and specific focus on status updates.
  • Participants may stand during the meeting, though it's not mandatory in modern practice.
  • Emphasize efficiency and information sharing over extended discussions or decision-making.

Conducting Effective Stand-Up Meetings:

  • Designate a meeting facilitator to lead each stand-up meeting and establish a backup leader.
  • Choose a consistent time and day for meetings, considering team availability and preferences.
  • Ensure all team members participate, taking turns to share updates on three key questions: accomplishments, plans for the day, and blockers.
  • Document meeting notes collaboratively for reference by all team members, including action items and discussion topics.
  • Follow best practices such as not postponing meetings for absentees, sticking to a structured agenda, setting time limits, stopping unnecessary discussions, and keeping groups small for optimal efficiency.

Remote Stand-Up Meetings:

  • Remote teams can conduct stand-up meetings using video conferencing platforms like Zoom or asynchronous collaboration tools like Slack or Notion.
  • Maintain the focus on efficiency and information sharing, adapting meeting formats to suit remote communication needs.
  • Encourage active participation and engagement from remote team members to foster collaboration and alignment.
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